Groups for Outlook allows users to create groups for emailing without your IT departments involvement.
The feature lets you create a shared work space for collaboration. In addition, you can also share files, calendars, inboxes, and even OneNote files. Here’s how to set it up:
- Launch Outlook 2016
2. Select “New Group” on the Home tab
3. In “Create Group” window, fill in the required details i.e. name, email ID, description, classification, and privacy level, (Public or Private).
Note: group email addresses can’t be changed once the group has been created.
4. Choose “Advanced Options” and check the group conversations box to allow members to receive emails in their personal inbox or leave it un-checked if you want them to access the group’s mail just from the group’s inbox, and then select “Create” to proceed.
5. Add members, description, and a display image for the group, and then click “OK.” You can add members after creating the group as well.
6. Click “Add” and your newly created group will appear in the left navigation. You’ll also receive a Welcome email in the inbox for your group.
NOTE: Your IT team/provider can activate or deactivate the ability to create groups for your enterprise. If, after following these steps, you aren’t able to make a group, contact your IT team/provider.