#TipoftheWeek – Improve Collaboration & Sharing with Groups for Outlook 

Groups for Outlook allows users to create groups for emailing without your IT departments involvement. 

The feature lets you create a shared work space for collaboration. In addition, you can also share files, calendars, inboxes, and even OneNote files. Here’s how to set it up: 

  1. Launch Outlook 2016 

 2. Select “New Group” on the Home tab 

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 3. In “Create Group” window, fill in the required details i.e. name, email ID, description, classification, and privacy level, (Public or Private). 

Note: group email addresses can’t be changed once the group has been created.  

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4. Choose “Advanced Options” and check the group conversations box to allow members to receive emails in their personal inbox or leave it un-checked if you want them to access the group’s mail just from the group’s inbox, and then select “Create” to proceed. 

5. Add members, description, and a display image for the group, and then click “OK.” You can add members after creating the group as well. 

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6. Click “Add” and your newly created group will appear in the left navigation. You’ll also receive a Welcome email in the inbox for your group. 

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NOTE: Your IT team/provider can activate or deactivate the ability to create groups for your enterprise. If, after following these steps, you aren’t able to make a group, contact your IT team/provider. 

Upcoming Features for Office 365

Blur.png

Blur your background during meetings in Teams. Is a busy office distracting when you are on a Teams call or do you just not want your co-workers to see your wallpaper choices when working from home?

GDPR

Want to check your compliance for GDPR? 

Shifts

Want to be able to easily manage shifts in Teams for you and all your co-workers? 

Linkedin

Want to be able to collaborate via Linked In?

If you want more info on the above please let me know – alternatively this comes from the Microsoft road map/updates so feel free to subscribe to those. 

#tipoftheweek – How to schedule a post on your facebook page

We are all busy and have to fit in our social media updates when we can but how about doing it when you get a sec but scheduling it to appear  when the working day is underway?

Keep in mind that all times for scheduling correspond to your current time zone.

Schedule a Post

To schedule a post:

Start creating your post at the top of your Page’s timeline

Click the arrow next to Publish and select Schedule

Below Publication, select the date and time when you want the post to publish

Click Schedule

 

Manage Scheduled Posts

To reschedule, edit or delete a scheduled post:

Click Publishing Tools at the top of your Page

Click Scheduled Posts in the left column

Click the post you want to edit

Click Edit to edit the post, or click to choose to publish, reschedule or delete it

To see a history of all edits to a scheduled post, click View Edit History.

 

https://www.facebook.com/help/389849807718635?ref=fbtips&qp_h=AZJBc3kWjN6Nw727&__tn__=-UK-R

#TipOfTheWeek – What is a hyperlink?

A hyperlink is a way to link two things together such as when you are typing your company name in a document you can make it so that when you click on it it opens your website. Typical hyperlinks show in a different colour (usually blue) and are underlined. You can use links on text and pictures and link to web pages and documents. 

Please see below link to Microsoft that includes screenshots.

https://support.office.com/en-us/article/create-or-edit-a-hyperlink-5d8c0804-f998-4143-86b1-1199735e07bf

Any questions just ask!

Thanks

 

 

 

#TipoftheWeek – Prevent attendees from forwarding a meeting

Isn’t it annoying when you have refined your list of attendees to a meeting as you don’t want the world and their dog attending but before you know it the meeting has been forward and accepted by half of the company?!
 
Use this handy tip to prevent attendees from forwarding a meeting
 
If you’re using Office 365, when you create a meeting request, you can prevent meeting attendees from forwarding the meeting request to other people.
 
Before you send the meeting request, select Response Options > Allow Forwarding to toggle the ability for attendees to forward a meeting request.
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Any questions just ask!

#TipOfTheWeek – How to find out what apps you have with your Office 365 Subscription

I have come across a few people who aren’t really sure what they get with their O365 package.

The best way to check what apps you have access to is to login to www.office.com

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Then you can see what apps you have available in tile form however if you want a full list click on the ‘Explore all your apps’

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You will then get a list of all your available apps in alphabetical order with a handy ‘Learn More’ on the right hand side.

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Any questions just ask!