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MICROSOFT OFFICE 2016/2019/365 HINTS & TIPS WORKSHOP – 5th March 2019

Good Morning All,

Did you know?

* To re-open an accidentally closed browser tab, use Ctrl + Shift + T.

* To proof read a piece of text, paste your text into Google Translate and listen to it. This makes it easier to pick up mistakes, and the tool itself can help you pick up minor typos.

* Hitting the Spacebar in your Internet Browser scrolls down a web page; hitting the Spacebar + Shift lets you scroll back up.

* is a website that wants you to do nothing except stay calm, and listen to their wave music for 2 minutes.

For more hints and tips you are invited to the below:

#TipoftheWeek – Improve Collaboration & Sharing with Groups for Outlook 

Groups for Outlook allows users to create groups for emailing without your IT departments involvement. 

The feature lets you create a shared work space for collaboration. In addition, you can also share files, calendars, inboxes, and even OneNote files. Here’s how to set it up: 

  1. Launch Outlook 2016 

 2. Select “New Group” on the Home tab 


 3. In “Create Group” window, fill in the required details i.e. name, email ID, description, classification, and privacy level, (Public or Private). 

Note: group email addresses can’t be changed once the group has been created.  


4. Choose “Advanced Options” and check the group conversations box to allow members to receive emails in their personal inbox or leave it un-checked if you want them to access the group’s mail just from the group’s inbox, and then select “Create” to proceed. 

5. Add members, description, and a display image for the group, and then click “OK.” You can add members after creating the group as well. 


6. Click “Add” and your newly created group will appear in the left navigation. You’ll also receive a Welcome email in the inbox for your group. 


NOTE: Your IT team/provider can activate or deactivate the ability to create groups for your enterprise. If, after following these steps, you aren’t able to make a group, contact your IT team/provider. 

Upcoming Features for Office 365


Blur your background during meetings in Teams. Is a busy office distracting when you are on a Teams call or do you just not want your co-workers to see your wallpaper choices when working from home?


Want to check your compliance for GDPR? 


Want to be able to easily manage shifts in Teams for you and all your co-workers? 


Want to be able to collaborate via Linked In?

If you want more info on the above please let me know – alternatively this comes from the Microsoft road map/updates so feel free to subscribe to those. 

#tipoftheweek – How to schedule a post on your facebook page

We are all busy and have to fit in our social media updates when we can but how about doing it when you get a sec but scheduling it to appear  when the working day is underway?

Keep in mind that all times for scheduling correspond to your current time zone.

Schedule a Post

To schedule a post:

Start creating your post at the top of your Page’s timeline

Click the arrow next to Publish and select Schedule

Below Publication, select the date and time when you want the post to publish

Click Schedule


Manage Scheduled Posts

To reschedule, edit or delete a scheduled post:

Click Publishing Tools at the top of your Page

Click Scheduled Posts in the left column

Click the post you want to edit

Click Edit to edit the post, or click to choose to publish, reschedule or delete it

To see a history of all edits to a scheduled post, click View Edit History.